Agenda, decisions and minutes

There were no apologies for absence

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time.

There were no Declarations of Interest

To approve as a correct record and the Leader to sign the attached Minutes of the meeting of Cabinet held on 12 November 2020

The minutes of the meeting held on 12 November 2020 were approved as a correct record.

Report of Councillor A Dale, Leader of the Council and Portfolio Holder for Overall Strategic Leadership.

RESOLVED -

(1)          That Cabinet noted the achievements to date in delivering the Council Plan 2019-2023 aims and objectives;

(2)          That Cabinet approved the changes to the Council Plan 2019-23 Performance Framework, as appended to the report.

REASONS FOR DECISION - The review of the existing Performance Framework supporting the Council Plan and subsequent changes helped to ensure that it remained fit for purpose, in both monitoring and reporting performance against the Plan objectives. 

OTHER OPTIONS CONSIDERED AND REJECTED - The option of not carrying out the review and retaining the existing Performance Framework for monitoring and reporting purposes was considered but rejected, as this would not ensure that it remained fit for purpose.

Please note that this was not a Key Decision and so can be implemented with immediate effect by officers

The report to Cabinet proposed that following a review of the Council Plan 2019-2023 a number of changes be made to the Performance Framework. These changes, it was explained, would help ensure that the Framework reflected adequately the changed circumstances in which the Council now had to operate, following the Coronavirus (Covid-19) outbreak. In particular, some of the existing target descriptions would be altered, new targets added and others withdrawn altogether.

Members discussed the review of the Council Plan. They considered what had been achieved during its first year, such as the adoption of an Older People’s Strategy, the development of a Green Homes Programme and a significant increase in the number of service transactions carried out online. They also highlighted the preparation of the Town Investment Plan for Clay Cross and the Council’s work to help vulnerable residents and businesses affected by the Coronavirus (Covid-19) outbreak.  Members were reminded that these achievements were not covered by the Performance Framework, as they had occurred since the Plan was published.

Cabinet considered the proposed changes to the Council Plan Performance Framework. Members felt that they would help to ensure that the specific targets remained fit for purpose and agreed to support them.

RESOLVED -

(1)          That Cabinet noted the achievements to date in delivering the Council Plan 2019-2023 aims and objectives;

(2)          That Cabinet approved the changes to the Council Plan 2019-23 Performance Framework, as appended to the report.

REASONS FOR DECISION - The review of the existing Performance Framework supporting the Council Plan and subsequent changes helped to ensure that it remained fit for purpose, in both monitoring and reporting performance against the Plan objectives. 

OTHER OPTIONS CONSIDERED AND REJECTED - The option of not carrying out the review and retaining the existing Performance Framework for monitoring and reporting purposes was considered but rejected, as this would not ensure that it remained fit for purpose.

Report of Councillor A Dale, Leader of the Council and Portfolio Holder for Overall Strategic Leadership.

RESOLVED – That Cabinet noted the quarterly outturns against the Council Plan 2019-2023 targets.

REASON FOR DECISION – To inform Cabinet of progress against the Corporate Plan targets and to bring to its attention specific achievements and areas of concern.

OTHER OPTIONS CONSIDERED AND REJECTED – No other options were considered.  The report provided information and an overview of performance against agreed targets.  

Please note that this was not a Key Decision and so can be implemented with immediate effect by officers

Cabinet considered performance against the Council Plan targets for the second quarter of the 2020-21 financial year. Members heard that projected progress had been made on 40% of the Plan targets during the quarter. They also heard how less progress than expected had been made against other targets, as a result of the Coronavirus (Covid-19) outbreak. Cabinet was informed that resources had to be diverted from them, so that the Council could provide support and assistance to the local community during the outbreak.

Members heard about what progress could now be expected on specific goals during future months. In this context, they were  reminded that resources for the Council’s Planning Service had recently been increased, which  would hopefully enable greater enforcement work to take place in line with the Council Plan target.

RESOLVED – That Cabinet noted the quarterly outturns against the Council Plan 2019-2023 targets.

REASON FOR DECISION – To inform Cabinet of progress against the Corporate Plan targets and to bring to its attention specific achievements and areas of concern.

OTHER OPTIONS CONSIDERED AND REJECTED – No other options were considered.  The report provided information and an overview of performance against agreed targets.  

Report of Councillor A Powell, Portfolio Holder for Housing, Communities and Communications

RESOLVED -

(1)       That Rykneld Homes Limited (RHL)  be designated as an authorised person (as defined by Sections 20 and 53 of the Anti-Social Behaviour Crime and Policing Act 2014, and Anti-Social  Behaviour (Authorised Persons) Order 2015);

(2)       That in this capacity RHL issue Community Protection Notices (CPN) under Section 43 of the Anti-Social Behaviour Crime and Policing Act 2014.

REASONS FOR DECISION – To enable Council and RHL officers to take swift and effective action against individuals and businesses committing Anti-Social Behaviour, which in most cases would hopefully stop this from recurring.

OTHER OPTIONS CONSIDERED AND REJECTED – The option of not designating RHL as an authorised person under the legislation was considered but rejected, as it would not be in the best interests of the Council.  The new delegation would clarify the legal status of Rykneld Homes in accordance with the Act.

Please note that this was not a Key Decision and so can be implemented with immediate effect by officers

The report to Cabinet proposed that Rykneld Homes Limited (RHL) be designated as an ‘Authorised Person’ under Section 43 of the Anti-Social Behaviour, Crime and Policing Act 2014 and the Anti-Social  Behaviour (Authorised Persons) Order 2015. This designation would confirm that RHL staff could issue Community Protection Notices (CPN) on behalf of the Council.

Members welcomed the proposal. Cabinet felt that it would help both the Council and RHL to take more effective enforcement action against Anti-Social Behaviour in the District.  Members asked that information on the use of Community Protection Notices be collated as part of the Council’s Management Agreement with the company and reported to Cabinet, as appropriate.

RESOLVED -

(1)       That Rykneld Homes Limited (RHL)  be designated as an authorised person (as defined by Sections 20 and 53 of the Anti-Social Behaviour Crime and Policing Act 2014, and Anti-Social  Behaviour (Authorised Persons) Order 2015);

(2)       That in this capacity RHL issue Community Protection Notices (CPN) under Section 43 of the Anti-Social Behaviour Crime and Policing Act 2014.

REASONS FOR DECISION – To enable Council and RHL officers to take swift and effective action against individuals and businesses committing Anti-Social Behaviour, which in most cases would hopefully stop this from recurring.

OTHER OPTIONS CONSIDERED AND REJECTED – The option of not designating RHL as an authorised person under the legislation was considered but rejected, as it would not be in the best interests of the Council.  The new delegation would clarify the legal status of Rykneld Homes in accordance with the Act.

To consider any other matter which the Leader is of the opinion should be considered as a matter of urgency, in accordance with the provisions of Statutory Instrument 2012 No 2089, Regulation 11.

There were no urgent items

The Leader to move:-

That the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972, (as amended by the Local Government (Access to Information) (Variation) Order 2006).  [The category of exempt information is stated after each item].

Private Session

RESOLVED – That the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Part 1 of Schedule 12A to the local Government Act 1982 (as amended by the Local Government (Access to Information)(Variation) Order 2006).

The category of exempt information is stated after each Minute.

Report of Councillor J Kenyon, Portfolio Holder for Leisure, Transformation and Climate Change

                                                                     Key Decision (Paragraphs 2 and 3)

RESOLVED -

(1)          That Cabinet agreed option E(1), as specified in the report, as its preferred option for the Killamarsh Sports Centre;

(2)          That this preferred option inform further discussions with Killamarsh Parish Council on the future of the Centre;

(3)          That Cabinet recommend any budget growth arising to Council for approval as part of    the annual budget setting process for the 2021-22 financial year;

(4)          That the proposal to make a specific allocation in the Capital Programme, as set out in the report, funded through prudential borrowing, be recommended to Council for approval as part of the budget setting process for  2021-22;

(5)          That subject to Council approving the budget growth and addition to the Capital programme, the Director of Corporate Services be delegated authority to approve the terms and conditions of the agreements/land transactions and enter the arrangements with Killamarsh Parish Council in relation to the Killamarsh Sports Centre.

REASONS FOR DECISION –

The reasons for the Decision were specified in the report.

ALTERNATIVE OPTIONS CONSIDERED AND REJECTED –

The option of not addressing the future status of the centre was considered but rejected for the reasons set out in the report.

This is a Key Decision.  The call-in period for the decision will run until Wednesday 6 January 2021.

Cabinet considered a range of options on the future management of the Killamarsh Sports Centre, along with their financial and other implications.  Cabinet determined its preferred option, which it agreed should now inform further discussions with the owners of the centre, Killamarsh Parish Council.

RESOLVED -

(1)          That Cabinet agreed option E(1), as specified in the report, as its preferred option for the Killamarsh Sports Centre;

(2)          That this preferred option inform further discussions with Killamarsh Parish Council on the future of the Centre;

(3)          That Cabinet recommend any budget growth arising to Council for approval as part of    the annual budget setting process for the 2021-22 financial year;

(4)          That the proposal to make a specific allocation in the Capital Programme, as set out in the report, funded through prudential borrowing, be recommended to Council for approval as part of the budget setting process for  2021-22;

(5)          That subject to Council approving the budget growth and addition to the Capital programme, the Director of Corporate Services be delegated authority to approve the terms and conditions of the agreements/land transactions and enter the arrangements with Killamarsh Parish Council in relation to the Killamarsh Sports Centre.

REASONS FOR DECISION –

The reasons for the Decision were specified in the report.

ALTERNATIVE OPTIONS CONSIDERED AND REJECTED –

The option of not addressing the future status of the centre was considered but rejected for the reasons set out in the report.

(Paragraphs 1, 2 and 3)

                                                                                                      (Paragraph 4)

Cabinet received an update on the contingency planning arrangements that were now ongoing at a regional and national level to help combat the outbreak of the Coronavirus (Covid-19).

To consider any other matter which the Leader is of the opinion should be considered as a matter of urgency, in accordance with the provisions of Statutory Instrument 2012 No 2089, Regulations 5 and 11.

None