Agenda and draft minutes

Apologies for absence were received from Henry Taylor-Toone, Jane Weston, Adam Doyle and Lee Rowley MP.

Members are requested to declare the existence and nature of any disclosable pecuniary interests and/or other interests, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time.

There were no interests declared at this meeting.

To approve as a correct record and the Chair to sign the Minutes of the Clay Cross Town Board held on 14 October 2022.

RESOLVED – That the Minutes of the Clay Cross Town Deal Board held on 14 October 2022 be noted.

Town Board reviewed the membership of the Board to ensure that it remained fit for purpose as the projects entered the delivery phase.

Board heard that Joe Battye would attend the meetings in an advisory capacity but did not sit on the Board as a Member.

RESOLVED – That:

1.     In line 3.1 of the Terms of Reference, the Board formally appoints the Chair, on the recommendation of the appointments panel.

2.     The Board review the current membership to ensure it is fit for purpose as the project enters the delivery phase.

3.     In the context of recommendation 2, the Board considers an expression of interest to join the Board that has been received and also extend an invitation to join the Board to candidates considered for the role of Chair.

There was no other business.

The Chair to move:-

That the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Paragraph 3, Part 1 of Schedule 12A to the Local Government Act 1972, (as amended by the Local Government (Access to Information) (Variation) Order 2006). 

RESOLVED – That the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Paragraph 3, Part 1 of Schedule 12A to the Local Government Act 1972, (as amended by the Local Government (Access to Information) (Variation) Order 2006).

Town Board were provided with the Clay Cross Towns Fund Town Centre Regeneration Business Case and informed that this had been submitted to the accountable body for consideration and approval by Cabinet.

Members of the Town Board gave thanks to the Board, employees in the economic development department, Cllr Kenyon and colleagues at DCC for their work on this.

RESOLVED – That Clay Cross Town Board agreed:

1.    The outline business case for the Town Centre Regeneration project.

2.    The Towns Fund business case for Town Centre Regeneration presented provided the assurance that the project represented good value for money for the public.

3.    To delegate authority to S151 Officer, in consultation with Portfolio Holder for Economy, Transformation and Climate and upon receipt of the business case assurance to finalise the documents to a ‘Ready to Proceed’ position as required.

4.    That the project is formally submitted to Department of Levelling Up, Housing and Communities.

Town Board were provided with the Clay Cross Towns Fund Low Carbon Challenge Fund Business Case. They heard that this Business Case had been submitted for consideration and approval by Cabinet.

RESOLVED – That the Clay Cross Town Board agreed:

1.    The outline business case which seeks to procure a delivery partner for the Low Carbon Challenge Fund.

2.    The Town Fund business case for Low Carbon Challenge Fund presented provided the assurance that the project represented good value for money for the public.

3.    To delegate authority to S151 Officer, in consultation with Portfolio Holder for Economy, Transformation and Climate and upon receipt of the business case assurance to finalise the business case documents to a ‘Ready to Proceed’ position as required.

4.    That the project is formally submitted to the Department of Levelling Up, Housing and Communities.

Members received an outline approach and timetable for refreshing the stakeholder and communications plan for the Clay Cross Town Deal Programme.

RESOLVED – That the Clay Cross Town Deal Board noted the contents of the report and agreed to utilise the accountable body’s Editorial Group to provide day to day co-ordination of communications, identifying clear linkages between each element of the Programme and enabling the use of the accountable body resources and engagement mechanisms.

The next meeting of the Clay Cross Town Deal Board will be held on 23 December 2022 at 10.00 am in person (venue to be confirmed).

The next meeting of the Clay Cross Town Deal Board will be held on Friday 27 January 2022.