Agenda, decisions and minutes

Apologies for absence had been submitted from Councillors Jayne Barry and Joe Birkin.

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time.

None.

To approve as a correct record and the Leader to sign the attached Minutes of the meeting of Cabinet held on 27 February 2025.

RESOLVED that the Minutes of the meeting held on 27 February 2025 were approved as a correct record.

Report of Councillor N Barker, Leader of the Council and Portfolio Holder for Strategic Leadership & Finance

RESOLVED that progress against the Council Plan 2023-2027 objectives be noted.

REASONS FOR DECISION

This is an informative report to keep Cabinet informed of progress against the Council Plan objectives.

OTHER OPTIONS CONSIDERED AND REJECTED

Not applicable to this report as it provides an overview of progress against the Council Plan objectives.

This was not a Key Decision so it can be implemented with immediate effect by officers.

Cabinet considered a report which set out progress on the objectives that underpinned the Council Plan for the period January to April 2025 (Quarter 4).  The report highlighted notable achievements, along with any targeted metrics which had been flagged as not on target.

Attached to the report was Appendix 1, which set out details of what had been achieved and progressed by objective, strategy, and tactic.

Cabinet agreed that it was an excellent report.   

RESOLVED that progress against the Council Plan 2023-2027 objectives be noted.

REASONS FOR DECISION

This is an informative report to keep Cabinet informed of progress against the Council Plan objectives.

OTHER OPTIONS CONSIDERED AND REJECTED

Not applicable to this report as it provides an overview of progress against the Council Plan objectives.

Report of Councillor J Barry, Portfolio Holder for Growth and Assets.

RESOLVED that the adoption of the Strategic Asset Management Plan, as set out in Appendix 1 to the report, be approved.

REASONS FOR DECISION

The purpose of the Strategic Asset Management Plan is to put in place a clear framework that will allow for the effective and efficient management of the Council’s diverse asset base, whilst demonstrating excellent service delivery and value for money.  The Council’s land and property assets were a key corporate resource and they should, where appropriate, support the delivery of the Council Plan.

OTHER OPTIONS CONSIDERED AND REJECTED

Not to have a Strategic Asset Management Plan in place, which is not recommended.  Without a structured plan in place there was a risk that the Council Plan priorities would not be delivered effectively and efficiently where the Council’s assets played a key role.

This was not a Key Decision so it can be implemented with immediate effect by officers.

Cabinet considered a report which set out the proposed Strategic Asset Management Plan.  The Strategic Asset Management Plan (SAMP) was a key strategy document that set out how the Council should best use its land and property assets to support the delivery of the Council Plan priorities and other key objectives.

The proposed Strategic Asset Management Plan was attached to the report at Appendix 1.  The SAMP would cover the period 2023/24 to 2027/78, but performance against the plan would be reviewed on an annual basis.

It was reported at the meeting that the review dates for two sections on the Action Plan, for conducting condition assessments and reviewing the Capital Programme against the maintenance plan, would be changed from April 2025 to April 2026.

RESOLVED that:

(1)       the adoption of the Strategic Asset Management Plan, as set out in Appendix 1 to the report, be approved.

(2)       delegated authority be given to the Assistant Director of Property, Estates and Assets, in consultation with the Portfolio Holder for Growth and Assets, to periodically review and approve completion dates and actions in the action plan, to ensure timely delivery of actions, taking into account resource availability.

REASONS FOR DECISION

The purpose of the Strategic Asset Management Plan is to put in place a clear framework that will allow for the effective and efficient management of the Council’s diverse asset base, whilst demonstrating excellent service delivery and value for money.  The Council’s land and property assets were a key corporate resource and they should, where appropriate, support the delivery of the Council Plan.

OTHER OPTIONS CONSIDERED AND REJECTED

Not to have a Strategic Asset Management Plan in place, which is not recommended.  Without a structured plan in place there was a risk that the Council Plan priorities would not be delivered effectively and efficiently where the Council’s assets played a key role.

To consider any other matter which the Leader is of the opinion should be considered as a matter of urgency, in accordance with the provisions of Statutory Instrument 2012 No 2089, Regulation 11.

None.

The Leader to move:-

That the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972, (as amended by the Local Government (Access to Information) (Variation) Order 2006).  [The category of exempt information is stated after each item].

Private Session

RESOLVED that the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Part 1 of Scheduled 12A to the Local Government Act 1972 (as amended by the Local Government (Access to Information) (Variation) Order 2006).

Report of Councillor P R Kerry, Deputy Leader of the Council and Portfolio Holder for Strategic Leadership and Finance.

(Paragraph 3)

RESOLVED that the release of the remaining loan of £0.4m to Rykneld Homes be approved.

REASONS FOR DECISION

Release of the remaining loan would allow Rykneld Homes Limited to carry out the required investment in their assets, improving the homes for tenants who live at Hallowes Court.

OTHER OPTIONS CONSIDERED AND REJECTED

To not release the loan.  This was not recommended as the works needed to be carried out to maintain building safety consumer standards.

This is a Key Decision.  The last day to submit a call-in request is Thursday 22 May 2025.

Cabinet considered a report which sought approval for the release of the remainder of the approved loan (£0.4m) to Rykneld Homes Ltd for refurbishment works at Hallowes Court, Dronfield.

RESOLVED that the release of the remaining loan of £0.4m to Rykneld Homes be approved.

REASONS FOR DECISION

Release of the remaining loan would allow Rykneld Homes Limited to carry out the required investment in their assets, improving the homes for tenants who live at Hallowes Court.

OTHER OPTIONS CONSIDERED AND REJECTED

To not release the loan.  This was not recommended as the works needed to be carried out to maintain building safety consumer standards.

To consider any other matter which the Leader is of the opinion should be considered as a matter of urgency, in accordance with the provisions of Statutory Instrument 2012 No 2089, Regulations 5 and 11.

Cabinet received an update on matters relating to Local Government Reorganisation.