Agenda item

Tris Burdett, Programmes Manager – Programme Management Team

The Board received a programme update on all of the Clay Cross Town Deal

projects to date. They heard that certain key milestones had been reached, these

included he Sharley Park Leisure Centre structure having been demolished and construction work which was progressing on the Clay Cross Active building.

Work continues with Inside Ltd to confirm the scope, and deliverables of the Town Centre regeneration work in readiness for formal contract signing, which was expected July/Aug 2024.

Members heard that NEDDC was now in possession of Block A and works associated with the discharge of the pre-commencement planning conditions have started. The Low Carbon Challenge Fund had received twelve applications and ten expressions of interest. Members heard that the Clay Cross Town Deal projects were progressing well.

Board were given an overview of the programme risks for the Clay Cross Town

Deal project and what mitigations had been put in place to address these. Some

of the risks associated with the programme included: rising costs, a risk of failing

to purchase or agree the workplan on externally owned assets within the time

frame, and the risk of failing to meet the outputs/outcomes as specified in the

business cases which are closely monitored.

Members were provided with an update on Clay Cross Active. They heard that the demolition of the old superstructure has taken place. As well as this,

leases for TAG Active, Soft Play and the Fitness Suite equipment have now been agreed, and cubicles, IPS, landscaping, decoration, metalwork, and flooring packages are being procured. An open date target is in place.

Members were given an overview of the top risks associated with Clay Cross

Active and the mitigations that had been put in place to address these. Some of

these risks were delays to the project caused by adverse weather, National Grid's failure to commit to a programme with the potential risk of a significant delay to the required 'power on' date because of offsite electrical reinforcement works, and changes continued to be made by the client and operator, throughout the design and construction phases. Failure for the DNO is still a risk but reassurances have been offered.

Town Deal Board heard that preliminary works for the A61 entrance to the car park have been approved, and that FHP have been appointed to promote the units. DCC Cabinet has been moved to 25^th July, so the outcome from the Block B decision will be decided next week.

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Members shared that S278 is in review, and that it sits with DCC to publish in the press and start the consultation. They also noted that Clay Cross library information had been approved. Concerns around the delivery of learning outputs were highlighted, along with the risk in uptake of units.

Board heard that the Low Carbon Challenge Fund had been approved, and energy audits of businesses across Clay Cross had begun. The risk of a low uptake of the scheme was shared, which would have an impact on the delivery of outputs and outcomes.

Members requested a detailed breakdown of the timeframes for the work be shared at the next Board meeting in September. It was confirmed that up until contract were signed, things could change up to the last minute. Members emphasised that the S278 is critical to the agreement, and that a virtual tour would be useful. Members also requested information on where decisions went and it was confirmed that in terms of accountability, the District Council is the landlord.

Members heard that chains were not involved in the procurement process and shared that they were taking the lead from the Markham Vale development with clear expectations. It was shared that a ceiling had been set, and demands were being measured and business cases were being reviewed.

The Board heard the report for Finance and Risk, including information around the lowest quotes receiving being substantially more than what was expected. Due to this, some things have had to be halted in the business plans. The Council cannot go above the budget but if anything changes, the works which have been halted will be addressed. Once the build had begun there would be a little more certainty, and it was requested that a cost contingency breakdown be shared along with the possibility of CCTV being installed.

RESOLVED – That Town Deal Board:

1. Noted the Clay Cross Town Deal Programme Update.

2. Noted the risks involved with the programmes and the mitigations that had

been put in place to address these.