Decision Maker: Director of Growth and Assets
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Approval is granted to extend the Corporate
Property Estates Maintenance Contract with Gary Fletcher
(Surfacing) Ltd from 1st December 2020 to 30th November 2021 with a
10% increase in the Schedule of Rates.
As per Cabinet minute number 452 of 19th
December 2018, Gary Fletcher (Surfacing) Ltd were awarded the
Corporate Property Estates Maintenance Contact 2018-2020 with the
option to extend for a further 3 years to be reviewed at each
anniversary and mutually agreed between both parties. This may
include an agreed % increase of Schedule of Rates.
The quality of work, response time and overall contract performance have been good over the two years of this contract, in addition Gary Fletcher (Surfacing) Ltd was assessed as the most economically advantageous tender when the work was originally tendered.
Based on NEDDC Engineers’ standard pricing model, as used to evaluate tenders in 2018, the current Contractor would remain the cheapest tender compared to other prices submitted in 2018 even with a 10% increase in years 3, 4 and 5.
Go back out to tender. Due to good contractor
performance and value for money assessed against the original
tenderers, this option was rejected due to workload involved and
timescale required to retender and it is unlikely to secure a more
Publication date: 22/11/2022
Date of decision: 08/12/2020